How the Signing of the Deed at the Notary in Mallorca Works: Step-by-Step Guide

Buying a property in Mallorca is an exciting moment, both for foreign buyers and for Spanish purchasers starting a new chapter on the island. However, the process of signing the deed at the notary can raise questions: What exactly happens on that day? Which documents are required? Who needs to be present?

In this article, we explain in a clear and approachable way how the signing of the deed at the notary works, step by step, so that you can face this moment with complete peace of mind and confidence.

The signing of the public deed is the formal act through which ownership of a property is legally transferred. It takes place before a notary, who ensures that the entire process complies with Spanish law and that both buyer and seller fully understand the content of the contract.

This step is essential for both Spanish and foreign buyers, as it provides full legal security to the transaction.

Before the day of signing, several essential checks are carried out:

• Review of the property’s status in the Land Registry

• Verification that there are no hidden debts or charges

• Confirmation of the buyer’s and seller’s details

• Preparation of the payment method

Usually, everything is coordinated weeks in advance between the notary, the bank, advisors, and the parties involved. This prior work is key to ensuring that the signing day runs smoothly.

The buyer must attend with:

• Identity document: DNI for Spanish citizens or NIE for foreign buyers

• Passport in the case of non-residents

• Proof of funds and payment method

• If applicable, power of attorney when signing through a representative

The seller will provide the documentation related to the property, such as previous deeds, certificates, and tax information.

When international buyers are involved, it is common to have a translator or trusted advisor present throughout the process.

The signing usually lasts between 60 and 90 minutes. The notary will:

1. Verify the identity of the parties

2. Read and explain the content of the deed

3. Resolve any questions

4. Verify the payment

5. Proceed with the signature

It is a formal but also personal moment. The notary has the obligation to ensure that everyone fully understands what they are signing.

The deed is drafted in Spanish, but it is very common to:

• Provide a sworn translation when necessary

• Have an interpreter present during the act

• Receive explanations from the notary in a language the buyer understands

This provides legal security and peace of mind for both foreign and Spanish buyers.

During the signing, the agreed payment is formalised, usually by:

• Bank cheque

• Prior bank transfer

• Mortgage subrogation, if applicable

In addition, the taxes and expenses associated with the purchase are explained, such as ITP or VAT, depending on the type of property.

After the signature, several procedures still remain:

• Registration in the Land Registry

• Change of utility contracts

• Notification to the homeowners’ association

• Safekeeping of the authorised copy of the deed

This follow-up is essential so that any buyer, whether Spanish or foreign, can enjoy their new home without worries.

Many issues arise from small details:

• Not checking personal data in advance

• Being unaware of transfer deadlines

• Not arranging an interpreter when needed

• Relying only on verbal agreements

Good planning prevents unnecessary stress on such an important day.

In Spain, the notary plays a central role as guarantor of legality, while in other countries lawyers and external managers are more involved. Understanding these differences helps buyers feel more comfortable with the Spanish process.

Buying a property is not only a legal procedure, but a life project. Having local professionals who understand the reality of Mallorca and the needs of each client makes all the difference.

Good support will allow you to:

• Understand each step

• Avoid misunderstandings

• Make decisions with confidence

• Enjoy the process without stress

The signing of the deed at the notary is the final major step to becoming a property owner in Mallorca. With clear information, proper preparation and the right support, it becomes an exciting and straightforward moment.

If you are thinking about buying or are already in the process, we will be happy to guide and accompany you so that everything is easy and transparent.